How much does appointment scheduling software cost per month?

Updated October 2026 · How we answer

Typical pricing tiers

Many scheduling tools offer a free tier for individuals with limited features, such as Square Appointments (free for one person), Setmore (free plan), and Calendly (free basic). Paid plans usually start around $10–$20 per month per user or location. For example, Acuity Scheduling starts at $16/month for one calendar, and Booksy starts around $30/month for solo professionals.

As you add staff, prices increase. Mid-tier plans for small teams (2–10 people) often run $30–$80 per month. Enterprise or multi-location plans can exceed $200 per month. Some software charges per staff member (e.g., $10–$20 each), while others charge a flat fee per location.

• Free: basic solo use, limited features
• Entry-level: $10–$20/month for one user
• Small team: $30–$80/month for 2–10 staff
• Multi-location: $100–$300+/month
• Transaction fees may apply on top of subscription

Hidden costs to watch

Beyond the subscription, you may pay transaction fees for payment processing (typically 2.6% + 10¢ to 2.9% + 30¢ per transaction), SMS reminder fees (a few cents per text), and charges for additional features like text reminders or custom branding. Some platforms charge extra for add-ons like email marketing or loyalty programs.

Annual billing often gives a discount (10–20%), but it locks you in. Always check the cancellation policy and whether there are setup fees.

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